Nassir Adam Ahmed
PERSONAL DETAILS
Permanent Address: Omdurman Current Address: Oman, Muscat
Umbada Area No. 20
Sudan
Telephone: Mobile +249912472550 +968 96958712 Mobile +249912174781
Email: nassiradam@live.com
nassiradam7@gmail.com
Nassir.Adam@wfp.org
EDUCATION
Islamic University of Omdurman, Sudan
Jul 97-Sep 01 Bachelor of Education in English language and Geography
PROFESSIONAL EXPERIENCE
Mar 22- to date, the United Nations World Food Programme
Human Resources Officer- World Food Programme- WFP South
Darfur- Nyala and Wad Madani Hub
Accountabilities:
Within the assigned unit, the Human Resources Officer will be responsible for the following duties:
• Recognize, and act on, your accountability towards good people management practices. Role model the WFP values and the associated behaviors as laid out in the WFP Leadership Framework and take concrete steps through the management of your team to contribute to creating an inclusive and collaborative work environment. Review candidates.
• Build Strategic workforce planning and management.
• Reinforce Performance and accountability mindset.
• Drive Strategic HR and service excellence.
• Collate and analyze data to prepare accurate and timely reporting related to the recruitments and deployments, supporting CO management's overall perspective on progress, audit, and enabling informed decision-making and consistent information.
• Deliver HR Operational Activities in the Country by following standard processes and ensuring alignment with wider WFP Policies: recruitment, retain, management - onboarding, contracts, entitlements, benefits, performance management, training, coaching, guidance, and issues resolution.
Jun 09- Feb 22 UN World Food Programme
Human Resources Associate- World Food Programme- WFP South
Darfur- Nyala
Accountabilities:
Within the assigned unit, the Human Resources Associate will be responsible for the following duties:
• Guide, train, and supervise other support staff in the area of responsibility, arrange for and/ or attend meetings on a day-to-day basis on human resources matters; participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes, and make recommendations for follow up action;
• Review candidates' applications for advertised vacancies;
• Determine entitlements and issue contracts; approve and/ or process all types of human resources transactions;
• Assist in briefing/debriefing staff members on issues related to human resources matters;
• Assist the Human Resources Officer in reviewing the contractual status of staff to ensure contracts are prepared on a timely basis and reviewed before the deadline;
• Oversee the data input into human resources-related databases by admin assistants and guide data input and validation;
• Maintain data integrity in databases, and initiate corrective actions when necessary;
• Draft or prepare correspondence to respond to inquiries on relevant human resources matters; review correspondence drafted by assistants before clearance by the Human Resources Officer as appropriate;
• Evaluate, develop, and recommend procedures.
Feb 08- June 09 AFRICAN UNION UNITED NATIONS HYBRID OPERATIONS IN
DARFUR (UNAMID)
Human Resources Assistant- UNAMID West Darfur – Zalingei
Duties and responsibilities:
Under the supervision of the Section Chief or his/her designate, the incumbent will be responsible for, but not limited to, the following functions:
Recruitment and Placement
• Assist in the preparation and posting of the Vacancy Announcements (VAs).
• Assist in the screening of applications.
• Assist in conducting the testing of candidates and scoring of test papers.
• Prepare and maintain case files for candidates; ensure and monitor the transfer of files of candidates between offices; and arrange for interviews.
• Prepare agenda and provide relevant documents required for Interview/Selection Panel meetings.
• Initiate and follow up on reference and security checks, and academic verifications.
• Prepare and dispatch Offers of Appointment; and obtain Acceptance of Offers.
• Arrange and send selected candidates for initial medical clearance; and obtain the Certificates of Good Health.
• Ensure the completion of the pre-recruitment formalities.
• Prepare Personnel Actions and Letters of Appointments (LOAs).
Administration of New Recruits:
• Confirm entry on duty date with selected candidates.
• Request for Index No.
• Verify the authenticity of academic certificates, birth certificates (self, dependent spouse, and children), marriage, and employment certificates.
• Ensure recruits undergo the “Basic Security in the Field” programs and check-in process and are issued with UN ID cards.
• Download the data into FPMS and update the FPMS fields not compatible with the Check-In database.
• Raise initial Personnel Action (P.5) and LOA ensuring that family allowance is granted to those eligible recruits and that participation in the UN Joint Staff Pension Fund (UNJSPF) is indicated in the initial P.5 for those with an initial appointment of six months or more.
• Ensure that recruits sign the original LOA and copy the LOA, issue them with the original LOA and file copy LOA with the original signature and copy of P.5, and distribute P.5s as set out at the footer of P.5 form.
• Brief the recruits on their entitlements within the 300 series Staff Rules, and issue them with a copy of the National Staff Briefing Notes and a copy of the Staff Rules.
• Introduce them personally to the Section Chief concerned and arrange with the Training Section for their Mission Induction course.
Administration of Staff Members (SM):
• Review and process requests for entitlements and claims; check the authenticity of all the claims (especially medical claims) before forwarding to the Certifying Officer for signature.
• Assist in the review and processing of data about conditions of service.
• Coordinate with the Attendance Unit; raise P.5 in connection with special leave without pay, special leave with full pay, and maternity leave. For Regional Offices, ensure the Monthly Attendance Sheets submitted by the Sections are duly signed with necessary attachments, before forwarding them to the Attendance Unit.
• For separating staff members, process the Personnel Payroll clearance on receipt of the completed Check-Out form, exit questionnaire, ePAS, and audited leave records from the Attendance Unit for submission to the Finance Section for final pay.
Extension of Appointments:
• Monitor and prepare monthly reports of SM’s contractual status.
• Follow-up on e-PAS registration and ensure that any e-PAS problems reported by SM are relayed to the Sections’ e-PAS Focal Point for solutions.
• Monitor medical classifications and periods of clearance thereof and ensure that those cleared for short periods undergo Periodic Medical Examinations before extension of their appointments.
• Prepare and submit requests for extension or appointment memoranda to Section Chiefs at least six weeks before the expiry of appointments.
• Upon the receipt of the recommendation for the extension of appointments as well as the status of ePAS or Special Reports from Section Chiefs, initiate the extension of appointments.
General
• Provide general office support services; draft and process a variety of correspondence and other communications.
• Set up and maintain reference files and records (electronic and paper).
• Research a range of Human Resources related issues and assist in the preparation of notes and reports.
• Maintain an automated database containing Human Resources related statistics and prepare periodic reports.
• Assist in the preparation of necessary documentation for distribution to various offices, departments, and overseas offices.
Oct 05 – Jan 08 INTERNATIONAL RESCUE COMMITTEE - Sudan
Admin & Human Resources Specialist – West Darfur Zalingei
• Maintaining and organizing personnel files for all IRC Zalingei staff per IRC policy. These should include, at least, certifications, interview notes, job descriptions, job announcements, short resume templates, and other documents. They should be organized in a way that other staff may easily find and use the information.
• Completing new personnel forms or answering personnel inquiries
• Ensuring that timesheets and overtime sheets are properly completed and processed, and providing these documents to the Finance on time.
• Maintaining a list of current staff, with information about their grade, date of hire, program, and other information as requested by the Direct Supervisor
• Maintaining a stock of personnel forms for use by IRC staff
• Verifying timesheets of all staff, including camp watchmen and other staff who do not regularly come to the IRC office
• Maintaining records of staff leave accrued and used
• Oversee the maintenance of human resources and personnel files for all IRC Zalingei staff. Ensure confidentiality of the personnel files.
• Ensure that all employees have accurate job descriptions.
• Liaise with appropriate Government offices on all personnel issues to ensure compliance with government system policies. Develop an active relationship with the relevant authorities.
• Ensure all staff are evaluated as per the performance evaluation guidelines.
• Arrange a comprehensive orientation program for all newly recruited staff. Coordinate with other departments and programs on the subject to ensure that new STAFF are fully orientated to the IRC program and their job.
• Identify training needs and develop plans for internal and external training opportunities for all IRC Zalingei staff.
• Bring potential personnel problems and achievements to the attention of the relevant Coordinator and senior management.
• Implement the preparation of the national staff payroll and ensure the payroll roster is accurate and up to date.
• Making ID Cards for staff
POLICY:
THE HUMAN RESOURCE SPECIALIST WILL ALSO BE RESPONSIBLE FOR:
• Responsible for training of staff on personnel policies and procedures and communicating areas of change in both policy and procedures to all staff through appropriate managers/coordinators. Institute and apply all policies and procedures for national staff in a manner that is fair, transparent, and consistent.
RECRUITMENT:
THE HUMAN RESOURCE SPECIALIST WILL ALSO BE RESPONSIBLE FOR:
• Develop, organize, and follow a hiring practice in coordination with relevant supervisors.
• Ensure provisions of Admin Policies are applied and enforced with recruitment of staff
• Posting vacancy notices and short-list interview notices at IRC offices, HAC, and other locations as requested by the Field Coordinator
• Oversee the process of the hiring of national staff. Ensure that the process of hiring new staff is fair and transparent.
Contracts, Legal Matters:
THE HUMAN RESOURCE SPECIALIST WILL ALSO BE RESPONSIBLE FOR:
• Submit staff contracts and agreements to the relevant Field Coordinator for review and approval and to the Country Director for signature.
• Track contracts and undertake extensions for renegotiations promptly. Involve the relevant supervisor in this process.
• Promote and uphold IRC’s mandatory reporting procedures. Ensure that all newly recruited staff understand the mandatory reporting policies and sign the acknowledgment for the record.
• Ensure IRC’s compliance with all applicable laws and principles of the Government of Sudan concerning the IRC workforce.
• Work closely and actively with the IRC legal attorney on all legal issues. Continuously update and advise Senior Management on legal issues.
Nov 05 - Sep 06 INTERNATIONAL RESCUE COMMITTEE - Sudan
Camp Management Specialist – West Darfur Zalingei
• Supervising 16 staff and 100 community volunteers working in four camps. Coordinate with different stakeholders in providing humanitarian assistance. Oversees the camp situations and reports to the program manager and field co. Delegate the responsibilities to staff and monitor them implementing these activities.
Capacity Building of Staff and Community Development.
• Provide oral and written translation in camp management meetings, HAC, and different meetings.
May 05 – Oct 05 INTERNATIONAL RESCUE COMMITTEE - Sudan
Team Leader – Camp Management West Darfur Hamidya camp
• Supervise 08 community service officers
Jan 05 – Apr 05 INTERNATIONAL RESCUE COMMITTEE - Sudan
• Bilingual English-Arabic translator- for the field manager – IRC Zalingei.
• Provide oral and written translation as needed.
Oct 01 – Dec 04 Ministry of Education- West Darfur
An English Teacher in higher secondary schools
• Teaching English Language to students in secondary school; teach them grammatical rules and how to build sentences; encourage them to love English Language and gain it.
• Give them assignments and correct their mistakes; prepare tests and examinations at the end of each term; mark the exams and announce the final results and recommendations.
• Conduct private sessions for students who need to improve their English Language.
TRAINING
AFRICAN UNION - UNITED NATIONS HYBRID OPERATIONS IN DARFUR – Nyala,
South Darfur
1st-2nd July- 09 Safe and Secure Approaches in Field Environments (SSAFE)
INTERNATIONAL RESCUE COMMITTEE – Khartoum
2006 Admin HR workshop for IRC HR team in Darfur. Discussed the policies and current practices in different offices, Nyala, El Fasher, Kutum, Kass and Zalingei.
2006 UNHCR BRANCH OFFICE- Khartoum
Training in Camp Management, I was awarded a diploma
2005 OCHA – Nyala Office
Training in Camp Management, I was awarded a diploma
SKILLS
Computers: Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets Excel, Access MS Outlook, internal databases Lotus Notes, FPMS (Field Personnel Management System), MATRIX (Time & Attendance Management) Internet.
Communications: Administration and user training of HF, VHF GPS and Satellite systems
Capacity Building: Human Resources, administration and communications
Teamwork: Excellent interpersonal skills, including the ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, Commitment to Continuous Learning – Willingness to keep abreast of new developments in the field.
LANGUAGES:
Arabic: Fluent speaking and reading abilities, good writing skills.
English: Fluent speaking and reading abilities, good writing skills.
ACTIVITIES:
References:
Khalid Elkhazina, HR OFFICER- WFP HQ Rome, my previous supervisor. Email: Khalid.Elkhazina@wfp.org
Billy MWIINGA, Head of Nyala Area Office – my previous supervisor, Email: billy.wiinga@wfp.org
Amit SINGH, HEAD OF WAD MADANI HUB, WFP, SUDAN, my current supervisor. Email: amit.singh@wfp.org