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Stephen DSouza

Candidate ID: 2033736

Career Summary

Graduate with 12 years experience in HR / Industrial Relations / Training functional area

Skill Set

Human Resource

Professional Information

Total Experience : 12

Nationality : India

Qualification Level : Graduate

Job Function : HR / Industrial Relations / Training

Work Location Preference : UAE

Detailed Profile

HR/Admin Manager

Contact No:



Personal Data:

Date of Birth: 12th July 1981
Age: 40
Sex: Male
Nationality: Indian
Marital Status: Married

Passport Details:

Passport No :L6630854
Issued date :18th Feb 2014
Expire date :17th Feb 2024
Place of issue :Abu Dhabi

UA E Driving License
Light Vehicle

Visa Status:
Transferable Visa

‘Flat # 303, Block B.
Bu haleeba Al Qusais Tower. Dubai, UAE
Sr. Level Human Resource Professional with Overall 17 years of experience.
Excelled in recruiting, talent management, employee relations, HR budgeting, Camp Management, Payroll & Compensations problem solving, staff Supervision and process improvement.

Managed a team of HR department comprising the team of more than 25 staff and handled HR& Admin operations of Oil and Gas field construction company which has total manpower of more than 3,500 employees.

5 years of experience as Supervisor in Hospitality industry in INDIA
Academic Credentials
BACHELOR OF COMMERCE, from Mangalore University in 1999 – 2002

Profile Summary
• A dynamic HR professional with over all 17 years of rich resourcing and development, recruitment, employee welfare and performance management
• Experience of registering the business in Economic department, DMCC free zone, partnership deed, power of attorney, Registering First aid posts in camps, Company logo registration.
• Well versed in UAE labor laws and statutory requirements of company.
• Thorough knowledge of getting block visa approvals, and visa process requirements of MOHRE and Emigration
• Experience setting frameworks, policies, and procedures, recruiting, and preparing payroll
• Experience in department restructuring, start-ups and high growth operations.
• Adept at handling employee grievances and people management.
• Ability to lead, guide and train the group of HR & Admin professionals
Areas of Expertise
? Recruitment
? Emp. On boarding & Off boarding
? Visa processing, Renewal
? Performance Management.
? Compensation and benefits
? Payroll Management
? Labor laws
? Insurance – Health, Vehicle & Office
? Leaves & leave settlements,
? HR budgeting ? HR Policies Procedures.
? MS Office Skills
? Labor camps Management
? Vehicle & Equipment Registration
? MOHRE inspections.
? Block Visa Approvals
? Labor camp MOHRE registration.
? ISO Certification
? Employee Retention & Termination
? Company Formation and Setups
Notable Achievements/ Accomplishments
• Registered 3 labor camps in MOHRE by fulfilling all requirements.
• Migrated Approx. 2000 employee’s data of 7 years, to ERP
• Worked closely with my manager during formation of two companies’ one in Abu Dhabi and another in DMCC Dubai.
• Mobilized approx. 500 construction workers and staff within 2 months without taking assistance from agents, when the company was awarded a project on the condition that, it should be completed within 6 months. (In year 2013)
• Key member of the team that built 3 Labor camps with capacity of 1500 staff each in Abu Dhabi western region.

Job Experience
EPC & Infrastructure Contractor executing Pipeline and Process Plants projects in the Oil and Gas Sector
Designation : HR Manager
Period : Effective July 2015 to May 2020

• Reporting to “Head – Personnel & Administration”
• Responsible for Overall HR/Admin actives of Robt Stone Holding Ltd. which owns 5 companies, operates in EPC, Trading and Manufacturing actives.
• Manpower requirement / loading chart of the project in co-ordination with Project Management team and responsible for Mobilization of Manpower from various parts of the world, and Negotiating & coordinating with different Manpower Suppliers, Recruitment Companies for timely mobilization of resources as per project requirement.
• Pay role Administration – Review of salary structure and making necessary changes as per the market salary structure.
• Scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Responsible for obtaining best Health insurance and Workmen compensation policy, Fleet insurance for Vehicles & Equipment.
• Manage employee relations, help to prevent and resolve conflicts, manage the disciplinary process.
• Ensuring legal compliance by monitoring and implementing UAE labor law; Stay updated on current market trends in terms of benefits, compensation, work conditions, local labor laws and general state of affairs
• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Taking active part in Project Management Meetings, Conducting staff welfare meetings, Internal department meetings etc.
• Handling recruiting process (creating the job descriptions, posting & advertising, interviewing and onboarding the candidates.
• Staff allocation and Mapping, Consulting project management team about their manpower requirements, mobilizing the manpower, providing feasible alternatives, managing leave cycle of employees.
• Identify training needs of projects manpower, identifying training institutes for mandatory trainings, negotiating rates and preparing contracts.
• Retains historical human resource records by designing a filing and retrieval system and keeping past and current records as per ISO Standards
• Completes human resource operational requirements by scheduling and assigning employees and following up on work results.
• Setting up new offices, furniture, tenancy contracts renewals as per companies’ requirements.
• Ensuring that Trade license, Civil Defense certificates, Labor contracts, Health Insurances, Light vehicle license renewals, Tenancy Contracts, Waste management Certificates are renewed on time.
• Identifying CICPA passes requirement for employees and the vehicles as per project requirements and assigning the task to the HR team.
• Managing labor camps, Monitoring occupancy reports and monthly expenses, disciplinary actions for residents, Dealing with Catering companies for complex issues. Drafting contracts for tenants.

Designation : Sr. HR Administrator
Period : Effective May 2013 to June 2015.
Job responsibilities
• Responsible for overall functioning of HR & Admin operations, as a team leader of all HR executives, Admin staff, PRO, Camp Boss and timekeepers.
• Being senior most employee, performing as an Acting Manager in absence of P&A Manager and Site Admin Manager.
• Job postings, conducting preliminary interviews, Short-listing candidates, arranging interviews with the management, drafting &sending offer letters.
• Project contract attestation in MOHRE, and applying for Block visas under various companies.
• Visa processing, receiving documents from candidates, checking authenticity of documents,
• Guiding supporting staff during complex issues arising during visa applications.
• Payroll administration, preparing salary statement, Overtime Calculation and WPS salary transfers.
• Preparation of Leave Settlements, Final settlements and maintain leave records.
• Policies and Procedures, interfacing with senior management teams for implementing and developing HR policies and ensuring that these procedures are in line with UAE legislations.
• ISO system implementation for proper filing procedures.
• Ensure high quality HR procedures were in place, which is in line with the UAE legislation.
• Expense Reports, Monitoring and preparing of daily expense cash reports and follow up E- Dirham and CBD online payments
• Preparation monthly HR budget by considering upcoming new visa cost, Number of renewals, insurance renewals, and salary of new joiners for the month.
• Providing Leave and Gratuity provision for entire human resource to Finance department for preparing balance sheets
• Group trade licenses commercial and industrial renewal, documentation and follow-up,
• Handling online transactions of Ministry of Labor, Immigration, Economic Department, Chamber of Commerce, Department of Waste management, Civil Defense Abu Dhabi, Traffic Department
• Coordinating with Ministry of Labor online for the approval of employment visas arrangements and monitoring of bank guarantee deposits, releasing of after bank guarantee to Ministry of labor and arranging approval fees/work permits fees etc.
• Get E-Quota from Ministry of labor.
• Attending MOHRE inspections and Solve WPS issue with Ministry of Labor.
• Monitoring and renewals of employees Labor Cards, Residence Visas, Emirates ID cards and passports, employee absconding reports, employee death cases and legal documents etc.
• New joiner accommodation arrangements in company flats and labor accommodation.
• Labor camp registration in MOHRE- organize labor accommodation in Abu Dhabi and co-ordinate with regards to its maintenance, transportation, security, cleaning and hygiene.
• Conflict resolving, Monitor the wellbeing of all employees, provide counseling and solve conflicts.
• Provide support, guidance and advice to management concerning labor issues. Determined appropriate grievances procedure relief, resolve labor disputes.
• Waste management registration, maintenance and requirements
• Free zone company registration and winding up, license renewal. Visa process of free zone- to support and empower the company and accelerate the team in their bid to create a successful commercial enterprise.
• Organize staff events such as annual functions, team-building activities etc.
• Inspection & Audits, Representing, preparing documents for MOHRE inspections
• Conducting staff welfare meetings and audit as per ADNOC guidelines
• Representing ISO audits and ensuring that all HR documents are maintained as per ISO standards.

Designation : HR Administrator
Period : Effective April 2010 to April 2013

• Providing administrative and clerical support to Personnel & Administration Manager.
• Being the first point of contact for all general HR enquiries, administration and correspondence.
• Preparation of payroll, updating salary data, WPS salary transfers and disbursing the cash salary for new joiners
• Collecting time cards from the sites and preparing attendance and Overtime report for the purpose of salary transfers.
• Opening bank accounts for the employees.
• Preparation of leave settlements, Final Settlements of Employees.
• Processing Employment visas, arranging visa medicals, Applying insurance and residency visa stamping.
Maintain employees’ personal files, confidential records.
• Control of archived soft copies and back-ups of employees’ important documents.
• Monitoring expiry dates of important records such as Trade License & Chamber of Commerce, Vehicle License, Passport, Work Permits, Health Insurance and Visa expiration.
• Organize employees’ itineraries, travel arrangements and arranging accommodations.
• Keeping record of employees leaves, processing leaves applications.
• Arranging packed meals for workers on site.
• Preparation of MIS Reports on monthly and Weekly basis.
• Drafting letters, Memo, Notice, Salary Certificates, Salary Transfer letters.
• Maintaining vehicle list, company vehicles user’s details, Company vehicles Maintenance records, Traffic fines payments.
• Arranging vehicle repairs in case of breakdown, renewing Vehicle Malkia, renewing vehicle insurances.
• Arranging CICPA Passes [Critical Infrastructures and Costal Protection Authority] for the workers through PRO as per the project requirement.
• Handling Petty cash for general HR activities.

Food production, Coffee Shops, Restaurant and Machines trading Company
Period : April 2008 to February 2010
Designation : HR Executive

Job responsibilities
• Reporting to HR Manager
• Assisting HR to draft Memos, Salary certificates. Offer letters NOC’s & emails etc.
• Arranging transport facilities to the staff by proper duty allocation to the drivers
• Purchasing and issuing office stationary
• Maintaining Petty cash of HR Department
• Preparing employees personnel files and updating regularly.
• Custodian of Office and vehicles keys, issuing whenever it is required.
• Air ticket booking for the employees as well as for the management.
• Responsible for the staff cafeteria functioning which includes
• Making duty schedule for kitchen staff
• Planning the menu for the week.
• Planning buffet for the special events and guiding staff to arrange.
• Maintaining hygiene standards in the kitchen.
• Cooperating with staff cafeteria committee in all related issues.

STARTERS AND MORE, Mumbai, INDIA part of ORCHID HOTEL, a five-star property
Period : August 2006 to January 2008
Designation : Senior Captain

Period : August 2003 to January 2006
Designation : Captain

Computer Proficiency
MS Excel, MS Word, Power Point

Languages Known
• English
• Hindi
• Kannada
• Konkani

Permanent Address
Baikady Village, Brahmavar Post,
Udupi Dist, Karnataka, INDIA – 576213
Home Country Contact No. +91 9972104888