Gulf Chemical & Industrial Oils Co
Job ID:
646125
07 Nov 2026
Administration / Commercial Operations
document control software, Microsoft Office Suite
Jobseekers from any country
Document Controller
Job Location : Dammam, Saudi Arabia
Duties & Responsibilities :
• Receive incoming documents, record their details, and sort them by department, document type, or subject before filing them.
• Check document titles, dates, reference numbers, and attachments for missing details. Ask the responsible staff member to correct any gaps before the documents move to the next stage.
• Maintain a document register that shows each record’s owner, revision number, current status, and storage location for easy tracking.
• Apply clear file names and folder structures so authorized staff can locate records without searching through unrelated files. Similarly, use document references consistently across related records.
• Track document updates and keep the latest approved version available. Then, separate older copies to reduce the risk of staff using outdated instructions or technical information.
• Route documents to the right people for review or approval, follow up on pending actions, and record responses. In particular, keep a clear record of who reviewed each version.
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