Key Responsibilities
Property Management & Leasing
Manage the day-to-day operations of residential and commercial properties.
Prepare, administer, and renew lease agreements and maintain accurate tenancy records.
Market and advertise vacant units, arrange viewings, and coordinate leasing activities.
Handle tenant inquiries, complaints, and requests, ensuring timely resolution.
Monitor rental collections, outstanding payments, and lease expirations, and follow up accordingly.
Conduct regular property inspections and ensure properties are properly maintained.
Maintenance & Facilities Management
Coordinate and supervise property maintenance, repairs, cleaning, and other facility services.
Liaise with contractors, technicians, and service providers to ensure timely and cost-effective completion of work.
Obtain quotations, compare proposals, negotiate prices, and coordinate approved maintenance works.
Monitor service contracts and ensure compliance with agreed standards.
Purchasing & Procurement
Handle purchasing requirements for properties and general office operations.
Source suppliers, obtain competitive quotations, and negotiate favorable pricing and terms.
Prepare purchase requests and coordinate orders, deliveries, and payments.
Maintain records of purchases, suppliers, and related expenses.
Administration & General Operations
Support the company's daily administrative and operational activities.
Coordinate with external parties, government authorities, suppliers, and service providers as required.
Manage documentation, correspondence, filing, and general office requirements.
Assist management with operational matters, special assignments, and ongoing projects.
Perform other administrative and operational duties as required to support the company's activities.
Reporting & Coordination
Maintain accurate records of tenancy, rental payments, maintenance expenses, and operational activities.
Prepare periodic reports and updates for management.
Coordinate with accounting and other departments on invoices, payments, and outstanding matters.
Follow up on pending tasks to ensure timely completion.
Requirements & Qualifications
Previous experience in property management, administration, or a similar multifunctional role.
Strong organizational, multitasking, and problem-solving skills.
Ability to work independently, take initiative, and manage multiple priorities.
Good communication and negotiation skills.
Proficiency in Microsoft Office and general office applications.
Familiarity with property management software is an advantage.
Knowledge of Bahrain's property market, leasing practices, and local regulations is preferred.