MAXCO Electromechanical is looking for an organized, proactive, and detail-oriented Admin Coordinator to support our day-to-day administrative activities and ensure effective coordination between departments, project teams, and external parties.
🎓 Education & Qualification
🔹 Bachelor’s Degree / Diploma in Business Administration, Management, Commerce, Office Administration, or a related field
🔹 Additional certification in Administration, Document Control, or MS Office will be an advantage
🔧 Key Responsibilities
🔹 Coordinate daily office administration and operational support activities
🔹 Prepare and maintain official correspondence, reports, records, trackers, and administrative documents
🔹 Coordinate with Projects, HR, Procurement, Finance, Stores, HSE, and Operations for administrative requirements
🔹 Manage incoming/outgoing correspondence, filing, documentation, and record-keeping
🔹 Schedule and coordinate meetings, appointments, internal discussions, and management requirements
🔹 Prepare meeting agendas, minutes of meetings, presentations, and follow-up action trackers
🔹 Maintain employee/project-related administrative records and ensure documents are properly organized and updated
🔹 Coordinate requirements for office supplies, facilities, vehicles, accommodation, travel, couriers, and other administrative services, as assigned
🔹 Liaise with suppliers, service providers, clients, and other external parties for administrative matters
🔹 Monitor pending administrative actions and ensure timely follow-up and closure
🔹 Support management in preparing Excel reports, dashboards, presentations, and data summaries
🔹 Ensure confidentiality and proper handling of company, employee, client, and commercial information
✅ Candidate Requirements
🔹 Minimum 2–4 years of experience in Administration / Coordination or a similar role
🔹 Experience within the UAE Electromechanical, MEP, Construction, Facilities Management, or Engineering industry will be preferred
🔹 Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and MS Office
🔹 Excellent coordination, communication, documentation, and follow-up skills
🔹 Strong organizational and time-management abilities
🔹 Ability to manage multiple priorities and work effectively in a fast-paced environment
🔹 Good written and verbal communication skills in English
🔹 Strong attention to detail and ability to maintain confidentiality
🔹 UAE Driving Licence will be an added advantage
🔹 Immediate joiners will be given preference