Linda Rajan
Email: lindarajan77@gmail.com
Mob. :050 4414855
Executive Summary
7 years’ experience as Admin officer in ADCO, 8 years as Admin Assistant in ADCO
• Manage Vice President Office and follow through commitments as Admin Officer. Acting Senior Office officer to Senior Vice President.
• Coordinate and implement Divisional Management System.
• The planning and execution of Shareholder meeting logistics.
• Gathering, sorting and analysis of technical information, keep up the confidentiality of information as required.
• Prepare and follow through on induction program for RDD/VP new managers.
• Prepare various attendance charts for Division. Divisional focal point for division web site.
• Provide directions and guidance to other Administration Assistants and 1 Technical Assistant. Train new Administrative Assistants in division.
Courses
• Advanced skills for Executive Secretaries from Meirc Institute, Dubai
• Administration and Secretarial Skills from Meirc Institute, Dubai
• Interpersonal and Communication skills, Spearhead Inst. Abu Dhabi
• Self-correspondence course from Nadia Institute, Abu Dhabi.
• NLP and Excellence in work and life, from Meirc Institute, Dubai
Strengths
Responsible and committed, hard worker and fast learner, peoples person, motivated and positive even under pressure.
Personal details
Indian National
Married and 2 Children
Academic Profile
Bachelor degree from Poona University in Electronics and Telecommunication.
Voluntary work
Fire warden for the floor for 14 years
Detailed Work experience
July 2007 to Dec 2016: Administration Officer to Vice President Corporate Assurance, ADCO, ADNOC group of company
Job Responsibilities
Manage Vice President office and follow through commitments.
• Keep control of activities in an efficient manner so that office runs smoothly.
• Maintain and update a variety of records relating the activities of Division.
• Composes routine correspondence for the Division.
• Keep up to date information on all aspects of the Division.
• Be prepared to answer any question regarding correspondence, concerning staff etc.
• Handle and maintain confidential documents and mail distribution.
The complete planning and execution of PDISC logistics, which includes:
• Correspondence from ADCO on timely manner
• PDISC handout compilation and distribution on CD
• ISH representatives’ travel and accommodation arrangements
• Delegation list and preparation of seating arrangement
• Dinner arrangements for 100+ people
• Welcome letters to all Shareholders
• Stationary/ photographer/ board room sound system and others
Coordinate and implement RDD Management System:
• Assisting RDD LT meetings on weekly basis (collation of agenda, preparation of minutes and posting in the public folder and others).
• Coordinate RDD gatherings on monthly basis (announcement, agenda, creating subfolders in public drive and posting appropriate presentations and snacks).
• Assist in arranging and designing RDD Management Team building.
• Identify and implement opportunities for process improvements across the Division.
Gathering, sorting and analysis of technical information
• Special projects seeking to get consistency across the fields
• Compile weekly highlights from RDD departments.
• Creation and selection of weekly highlights send to AGM(ED).
• Send asset team’s weekly reports to Planning for dispatch to ADNOC and publish in web.
Manage and prioritize VP/RDM schedule and meetings.
• Interface with visitors.
• Advise VP/RDM staff on handling issues that involve RDM.
• Advise and follow-up on various issues that arise during meetings of VP/RDM.
• Arrange high level functions involving shareholders and management.
Coordinate on various activities with focal points within and outside the Division
• PCR ratings for Division HR issues, training, finance
• Follow up on documents and meetings where VP/RDM’s input is required (Weekly Highlights, QPR, BSC, etc.).
• Provide directions and guidance to other Administration Assistants and 1 Technical Assistant. Train new Administrative Assistants in RDD/CA divisions.
• Prepare and follow through on induction program for RDD/VP new managers.
• Prepare various attendance charts for Division.
Feb 2002 to Jun 2007: Administration Assistant to Field Development Manager (Bab and Bu Hasa), ADCO
Job Responsibilities:
• Managing Field Development Manager (BB) and Team Leader’s calendar.
• Coordinating with other Divisions for administrative activities.
• Managing incoming and outgoing correspondence
• Arranging Team building, Travel, Workshops, Farewell parties etc.
• Track and follow up on various documents on contracted employees for BB Dept.
• Preparation of Accruals and follow up on invoices and Minor Work orders for BB Dept.
• Preparing memo, faxes, report and agenda and minutes of the meeting
• Assistant to Reservoir Career Ladder Coordinator
• Handling confidential matters
• Owner for one of the conference room & Fire Warden for East Wing
• Handling Time and attendance system for BB dept and generating various reports weekly and as required
• Collate Weekly Highlights reports for Management Meeting
• House keeping & Self correspondence skill
• To act as Executive assistant to ADCO Management whenever necessary.
August 2000 to Jan 2002: Admin Assistant to Head of Administration FERTIL, ADNOC group of company
Job Responsibilities:
• Preparation of Administration Procedure Manual
• Maintain incoming and outgoing correspondence
• Preparing memo, faxes, report and agenda and minutes of the meeting
• Preparation of slides in power point
• Preparation of flow charts for Administration Procedure Manual
• Handling confidential matters
• Arranging seminars and meetings
1997 to 2000: IT Coordinator cum Test Administrator in Gulf computing, Abu Dhabi.
Job Responsibilities:
• Test Administrator for Virtual University Enterprise (VUE) for Microsoft exams online
• Maintain incoming and outgoing correspondence
• Preparing memo, faxes, report and agenda and minutes of the meeting
• Downloading Internet Exam for Microsoft, Novell, CompTia and other IT programs
• Teaching and Assisting in CBT courses for Microsoft courses
• Assisting in marketing CBT courses
• Other office routine work
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