ELENIE S. ESTIGOY
Mobile: +971 55 8255130
E-mail: elenieestigoy@gmail.com
Availability: immediately
MORE THAN 6 YEARS EXPERIENCE AS OFFICE ADMINISTRATION EXPERIENCE IN THE UAE
Objectives
To work in a responsible and challenging professional organization where I can utilize my professional skills, knowledge and entire personality for the betterment of the organization and implement better ways and means to achieve the organizational goals.
Qualifications
Studies:
United Arab Emirates
MBA in Operations Management
Sikkim Manipal University, Ras Al Khaimah, UAE, 2011
Philippines
Bachelor of Science in Business Administration major in Management
Mindanao State University, Marawi City, 2001
Additional Courses:
• Project Management Professional Course
Cambridge Institute, Dubai, United Arab Emirates, 2013
• Human Resources and Administration Skills
Nadia Training Institute, Dubai, United Arab Emirates, 2008
• Basic Arabic
Safi Training Center, Dubai, United Arab Emirates, 2008
Skills
> Computer savvy: MS Word, MS Excel, MS PowerPoint, and MS Outlook and E-campaigns, PeopleSoft/Oracle and Sales Force CRM.
> Learned to understand, speak and write English since I was 6 years of age.
> With 50 wpm typing speed.
> Well experience in Office Administration.
> Basic knowledge of UAE Labour Laws.
> Strong interpersonal skills and organizational skills.
> Initiative, assertive, team worker and proactive.
> Pleasant personality, open minded and out-going personality.
> Effective problem solver with exemplary dependability and trustworthiness.
> Consistency in producing quality work with professionalism, and dedication.
> Work with flexibility, autonomy, adaptability, confidentiality and performance driven
> Having United Arab Emirates Driving License
Professional Experience
PA/Office Administrator/Sales Commercial Support, January 2011 – February 2014 (3 years and 2 months)
Critigen (Geospatial IT Service Middle East LLC)
Abu Dhabi, UAE
>reporting directly to the VP International of Critigen
> focal contact point of UK Office and US Headquarter Office
> assisting the VP International his travel documents, flight, hotel, car bookings, relocations, and personal concerns/logistics
> managing guarantee bonds applications, serving invoices and collecting payments from clients, money/cheque deposits
> printing/packaging/delivering commercial/technical bid document
> coordinating committee meetings, arrange conference bridges, reserve conference rooms, organize food service.
> sending the scanned payment receipts by cheque to appropriate account personnel and file to local file every transaction made and payment request needed to accounts payable (US)
> coordinating and supporting the company events like exhibitions and meetings
> entering the expense report of the team every end of the month using PeopleSoft
> supporting the logistics and mobilization of the team
> managing travel/hotel/car reservations , paying mobile bills on time every end of the month and any time needed
> following daily tender from UAE newspaper and Abu Dhabi Chamber of Commerce
> coordinating with the PRO Company in every office documentation process like licenses renewals and visas application accordingly
> maintaining systematic approach to Office Administration and Human Resources in the Middle East
> entering the timesheets of the team on time every end of the week using PeopleSoft
> coordinating with the recruitment company for job vacancy advertisement
> monitoring office stationary supply every end of the month and buy necessary items needed upon approval
Office Administrator cum Public Relation Officer, January 2009 – January 2011 (2 years and 1 month)
Kasra Corporation Inc LOB 18
Jebel Ali Freezone, Dubai, UAE
> reporting directly to the Company License Holder/Owner
> bank coordination of L/C’s, cash guarantee refunds, document submissions, bank transfers, deposit and withdrawal transactions and payments, managing guarantee bonds applications
> liaised company’s legal documentations which includes; Portals, Jebel Ali Freezone Authority, Dubai Chamber of Commerce, Company’s Legal Office, Company Banks and other UAE Government Offices
> processed license renewals (Trade License/DCCI Registration), visa applications, notary public, prepare documents needed for Employment Visa processing both: applications and cancellations,
> handled accounts, travel arrangements, correspondence and maintaining confidentiality, receiving and forwarding; phone calls, e-mails, couriers and faxes and responsible for preparing shipping documents as well as the Proforma Invoices.
> established systematic filing of individual files of company employees and contracts and company business files
> managed basic administrative duties including administering monthly salaries, human resources
> tracked the employees visa expiry and leave management
> maintained records for Ticket Payment and Leave Salary Payment
Administrative Assistant, August 2007 –November 2008 (1 year and 4 months)
Al Daher Real Estate Brokers
Al Qousais, Dubai, UAE
> reporting directly to the General Manager
> performed administrative functions such as managed the employees Daily Time Record, maintained individual records of employees and statutory records of the company and safe keeping individual files
> drafted advertisements for property requirement and inquiries, and advertisement of job vacancies
> managed internal memos, minutes of meetings and making business letters correspondence
> coordinating and up-dating the developers and direct owners of properties
> liaised agency agreements between our company and the developers/owners of properties
> dealt properties with clients
> up-dated the company’s requirements and availabilities of properties on the web-site control panel (webmaster)
> collected e-mail addresses and sent advertisements according to sales’ and managements’ latest availabilities and requirements thru mass/bulk e-mailing
> updated logs of all incoming and outgoing correspondence, receiving, distribution and segregation to/from sales consultants and third parties
> handled calls from customers and clients and coordinating with relevant departments on their queries.
Personal Details
Birth Date: February 26, 1980
Nationality: Filipino
Languages Spoken: English, Tagalog
Note: Reference/Recommendation letter will be provided upon request.