Ameen Shaik Musthafa
Fujairah, UAE
Phone: +971 52 8957947 | E-Mail: ameen_shaik81@yahoo.co.in
Skype: SAMEENUDEEN
Linkedin: www.linkedin.com/in/ameen-shaik-musthafa-7bb7a933
EXECUTIVE SUMMARY
An extremely conscientious and dedicated Human Resources Executive with ability to drive growth through implementing “best in class” HR practices, forging internal and external partnerships, and bolstering management and staff capabilities through 1-on-1 coaching and career development. 9+ years’ eventful career studded with professional brilliance in leading entire gamut of functions involved in HR processes, preparing policies, procedures, manuals, employee handbook, job descriptions, performance management, recruitment, training/development, employee relations, organizational behavior, organization development and change management. Certified Human Resources Professional (CHRP), charismatic communicator showcasing strong negotiation skills and the capability in defining the organization’s mission and harnessing resources to realize it observing highest productivity benchmarks.
Ideal combination of managerial and analytical skills; equipped with thorough knowledge of various statutory compliances and all HR processes, covering the entire life cycle of an employee, and also dealing flight and hotel bookings. Dynamic & diligent with strong organizational skills, ability to thrive in a deadline intensive environment, multi-task, perform under pressure and meet deadlines. Dexterous in identifying problems, formulating tactical plans, initiating change and implementing effective HR programs and managing modern HR Systems in challenging and diverse environments. Strong administrator, trainer and a natural motivator, having the ability to build and retain committed teams of performers with undivided focus.
CORE COMPETENCIES
? HR Generalist
? Office Administration/Travel Help-Desk
? Policies & Procedures
? Attendance & Payroll
? Recruitment/Grievance Handling
? Employees Relations & Retention
? Resignation and Termination
? SAP HR Employee Data Administration
? Staff Development & Motivation
? Strategic HR Planning, Retention & Loyalty
? International Visa processing
? Member of Management Representative Team
? Induction & Orientation
? Training and Development
PROFESSIONAL HIGHLIGHTS ACROSS CAREER SPAN
? Remained on the cutting edge with proven success in increasing workforce capability, providing change leadership, talent management, succession planning and supporting day-to-day operations as well as on-going process improvement, policy review and implementation, etc. through a collaborative approach.
? Attained strong track record in handling the full spectrum of Human Resource Management and related HR functions - Recruitment, training, performance management, employee engagement activities, transfers and separations.
? Proved instrumental in handling the project of digitization of employee information (paper work to automation) and achieved 95% of employee information digitized.
? Credited for supporting Management and Business Leaders in designing, developing and implementing people oriented plans and solutions in order to drive performance and deliver results in line with strategic business goals.
? Successfully partnered with managers to retain, develop and motivate people to achieve their fullest potential.
? Attained efficacy in handling preparing annual budget and recording and compiling minutes of meetings.
? Rationalized the manpower at all levels while obtaining the optimal balance between top line and bottom line performances.
PROFESSIONAL EXPERIENCE
Nov. 2011 - Present: Perma-Pipe Middle East (FZC), Fujairah, UAE
Senior Executive – HR & Administration
Major Accomplishments:
? Achieved efficiencies in managing the new hire process from the offer letter through to on-boarding, including organizing and delivering induction presentations.
? Commended for enthusiastically providing HR support, guidance and expert advice to colleagues and managers, on HR best practices.
? Accredited for effectively designing and implementing stay interviews as part of a change management initiative.
? Proved instrumental in handling the project of digitization of employee information (paper work to automation) and achieved 95% of employee information digitized.
Chief Accountabilities:
Reporting to HR Manager and handling full spectrum of Human Resource Management and related HR functions - Recruitment, training, performance management, employee engagement activities, transfers and Separations.
? Recruitment, Selection, Joining and Induction
- Recruiting right and potential candidate based on the Manpower Requisition and Job Description
- Preparing Job Descriptions
- Screening and Handling Interviews
- Preparing correspondence - offer letter and employment contracts
- Organizing visa, travel and accommodation for the selected candidates
- Handling HR Induction Program for the new joiners.
- Making joining report with all the relevant forms and organizing SIM Card, Laptop, work station, email id, Mobile phones, etc for the new joiner.
? Training & Development
- Identification and analyses of staff training through Employee Competency evaluation received from the Department Heads and scheduling trainings for the next year.
- Creating annual training plan / calendar for the year and ensuring all the trainings are organized as proposed.
- Evaluating the effectiveness of trainings through Department Heads.
? Performance Appraisal and Competencies Evaluation
- Proposing Increments and promotions based on the performance reviews received from the Department Heads.
- Preparing increment, promotion letters and updating the revised compensation in the HR Systems.
? Employee Relations & Grievance Handling
- Conducting one to one meetings with workers to sort out the issues in labor camp, company and taking preventive measures.
- Provide counsel to employees on employment issues as required.
- Investigate and understanding causes for staff absences.
? Payroll / Salary Processing:
- Handling attendance, payroll for employees
- Monitoring and updating the Daily Attendance.
- Updating the salary deductions like recurring payments, salary advance, telephone deductions, traffic fines, etc
- Ensuring the validity of visas, passports, emirates id and other personal ids.
? Resignation and Termination
- Handling separations, end of contracts and terminations
- Handling exit interviews and full & final settlements
? Reports Handling.
- Preparing annual budget
- Recording and compiling Minutes of Meeting
? Certified Internal Auditor and Member of Management Representative (MR) Team
- Being a member of Management Representative Team, responsible to ensure that all the department activities, procedures are followed and handled as per the pre-defined ISO (ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007) and company standards.
- Ensuring all the incident reports, Non-Conformities, Customer Compliances are closed, corrective and preventive actions are taken.
? Administration & Travel Help-Desk
- Preparing monthly cash claims expense reports, Stationery and Grocery Expense Report, Telephone Statements, Water and Electricity Expenses, Courier Expenses, Air Ticket expense report, and all other MIS reports as requested by the Management
- Processing international visas for Managers, Directors and President.
- Front office Management / Handling Reception
- Calls and fax handling
- Preparing Purchase Requisitions
- Organizing business cards for employees
- Sending and receiving couriers with courier log book
- Organizing food and transport for guests/visitors
- Preparing various organization charts as requested
- Organizing meeting room, accommodation, transport and food for guests
Jan 2011 - Sep 2011: Nokia India Pvt. Ltd., Chennai
SAP HR-Coordinator
Major Accomplishments:
? Deftly handled various general administrative functions of the organization. Oversaw smooth & scheduled implementation of established standards so as to minimize gaps in actual vs. required standards.
? Played key role in managing employee relations, evaluating and facilitating continuous improvement of the individuals, initiating disciplinary actions, sourcing & recruitment, performance/compensation management and statutory compliance.
? Earned rich exposure to identify & define need, scope, objectives, analysis of substitutes, solution proposals, execution, constant assessment & enhancements of SAP systems.
Chief Accountabilities:
? Drove the initiative to follow-up with the business for the fulfillment of the customer's requirement.
? Geared the activities for preparing reviews of the team’s performance to appraise the Top Management.
? Maintained a flawless communication with employees for timely resolution of employee grievances and harmonious working environment.
? Planned & conceptualized various strategies to achieve business goals aimed towards the growth in business volumes as well as profitability, ensuring the expansion and diversification as per the need and resources available.
Apr 2009 - Jan 2011: Siemens Information Processing Systems (SIPS) Pvt. Ltd., Chennai
Senior Officer – SAP HR
Major Accomplishments:
? Achieved efficiencies in managing the new hire process from sending Pre-Joining questionnaire to the offer accepted candidates, to offer letters through to on-boarding, including organizing and delivering induction presentations.
? Delivered expertise in analyzing staff training and development needs using competency mapping and handling SAP HR Data Administration.
Chief Accountabilities:
? Orchestrated and administered all facets of talent acquisition activity, including preparation of recruitment budget and periodic reforecast.
? Developed Induction Manual & Benefits Write-up for new hires.
? Performed efficiently as the key owner of HR dashboards and analytics for management reporting of Headcount, employee turnover and sickness. Adroitly prepared man day and cost centre reports for management review.
? Devised effective strategies to ensure the SAP HR system was kept accurate and updated with new employees and employee changes for the monthly payroll.
? Meticulously led various operations with end to end responsibility for induction and policy clarification, performance appraisal cycle, development and training requirements, exit interviews, HR projects, and upward feedback for managers.
? Managed salary administration for entire manpower. Took initiatives to deliver on the responsibilities of talent development, management and employee engagement.
? Earned exposure of monitoring joining formalities and full & final settlement.
? Judiciously conducted performance appraisal of employees in coordination with concerned department heads.
? Held responsible for automating the daily activities involved and running the payroll using SAP, rectifying the payroll errors and dispatching the monthly pay slips on time.
ACADEMICS
? MBA-HRM | Annamalai University, India 2008
? BBA | Madras University, India 2002
CERTIFICATIONS
? Certified Human Resource Professional (CHRP) and Certified Human Resource Manager (CHRM) certifications from American Certification Institute, USA
? Honors Diploma in Computer Application (HDCA)
? Typewriting: English - Higher Grade
? Certified Internal Auditor
? ISO Awareness / Refresher Training Certificate
IT SKILLS
? SAP-HR
? MS-Office
? Visio
? Tableau
? Outlook
PERSONAL DOSSIER
? Date of Birth: 30th March 1981
? Nationality: Indian
? Linguistic Abilities: English, Tamil, Hindi and Urdu
? Driving License: UAE Driving License (LMV) valid until Feb 2024
? Marital Status: Married
? Passport No: R 8175963
? Date of Expiry: 20.09.2027
? Visa Status: Residence Visa Valid till December 2020