Muhammad Iqbal
Document controller/Admin Assistant
Dubai
pmiqbal2017@gmail.com
+971507638361
Responsible for all the documentation/administrative processes within the Office, supporting executives and management or entire departments, as well as providing general secretarial/accounting/documentation support in order to enable the smooth and effective running of the office.
Duties & Responsibilities (in short, from major firms where I employed)
Registered all incoming and outgoing documents according to the company filing system (EDMS, applied by SharePoint)
Distributed documents to project team in a timely and accurate manner
Prepared and submitted the Request for Inspection (RFI), Shop drawing submittal, Material Submittal, Document Submittals etc.
Tracked accurate logs for all kind of submittals and document transactions, including N.O.C
Provided document and clerical support (Arabic and English) to various departments and other top executives
Prepared N.O.C request for different departments of Govt. (Arabic & English)
Prepared Daily Activity Report, Monthly Report, Time Sheet etc.
Generated and reviewed routine and non-routine correspondence such as letters, memos, emails and other documents as required.
Prepared and supervised Pre-qualification submittal, Tender proposal, Quotations, purchase order, delivery notes and Invoices.
Ensured proper document classification, sorting, filing and proper archiving
Ensured the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.
Undertaken the control of electronic and hard copy documentation
Support engineers and executives on various requirements
Direct relation and interaction with consultant/project people by sending/receiving of docs electronically.
Updated database with confidential and relevant information
Ensured the effective running of the day to day operations of the document center
Coordinated daily, weekly and monthly calendars of senior managers and updated daily task list.
Established and maintained an effective filing system for all the confidential documents and reports
Updated databases with confidential and relevant information
Provided support to operation team ( Logistic and trading)
Contributed in planning, scheduling and modification of procedures within establishment
Supervised the Invoice department (Law firm)
Researched for new products in order to fill the tender requirement (Trading)
Handled Petty cash and maintained office stationeries and suppliers
Scheduled and arranged important meetings and conferences whenever required
Answering/screening telephone calls in a professional manner and meet the face to face inquires
Executed the responsibilities, maintaining high level of ethical, moral and professional standards
Reported to Project Manager